Privacy Policy

Introduction

This Privacy Policy and Terms of Use describe how Pediatric Dental Services of Oklahoma PLLC (“we,” “our,” or “us”) collects, uses, and protects information obtained through our website. By using this site, you agree to the practices described in this policy.

If you have any questions, you may contact us at Hello@PDSOK.com.

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Effective Date:

Last updated: 4/13/2026

1. Information We Collect

We collect information in the following ways:

• a. Website Usage Data
  We utilize analytics tools, including Google Analytics 4 (GA4), to better understand how visitors use our website. This may include general technical data such as browser type, device information, pages visited, and time spent on the site. This information is aggregated and not used to directly identify individuals.
• b. Information You Submit
  When you fill out forms—such as appointment requests—we may collect personal details like your name, phone number, email address, and limited health-related information necessary to provide dental services.

2. How We Use Information

Your information may be used to:

• Schedule and manage appointments
• Communicate regarding services or inquiries
• Support patient care and internal operations
• Improve website functionality and user experience

3. Data Protection

We implement reasonable safeguards—administrative, technical, and physical—to help protect your personal information and Protected Health Information (PHI) from unauthorized access, use, or disclosure.

4. Sharing of Information

We do not sell or rent your personal data. Information may be disclosed only under limited circumstances:

• With your authorization
• As required by law or legal process
• To insurance providers or other healthcare entities for treatment, payment, or healthcare operations
• To third-party service providers bound by confidentiality and data protection obligations
• We do not share phone numbers or SMS consent information for marketing purposes.

5. Cookies and Tracking Technologies

We may use cookies and similar technologies from providers such as Cloudflare, YouTube, Microsoft Clarity, Google Analytics, and Facebook to enhance functionality, analyze performance, and improve user experience.

6. HIPAA Compliance and Health Information

As a healthcare provider, Pediatric Dental Services of Oklahoma PLLC complies with the Health Insurance Portability and Accountability Act (HIPAA).

We are required to:

• Maintain the privacy and security of Protected Health Information (PHI)
• Use and disclose PHI only as permitted for treatment, payment, and healthcare operations
• Notify affected individuals in the event of a breach of unsecured PHI

Examples of permitted uses include:

• Providing and coordinating dental care
• Billing and insurance processing
• Administrative and quality improvement activities

Your HIPAA rights include:

• Accessing and obtaining copies of your records
• Requesting corrections
• Requesting restrictions on certain uses
• Requesting confidential communications
• Filing complaints without retaliation
• For a full Notice of Privacy Practices, contact Hello@PDSOK.com.

7. Oklahoma-Specific Privacy and Minor Consent

As a pediatric dental provider operating in the state of Oklahoma, we follow applicable state laws regarding minors, consent, and health information.

• Parental/Guardian Consent:
  Except where otherwise permitted by Oklahoma law, a parent or legal guardian must provide consent for the collection, use, and disclosure of a minor patient’s personal and health information.
• Minor Consent Exceptions:
  In certain circumstances allowed under Oklahoma law (such as specific public health services), minors may consent to their own care. In such cases, information will be handled in accordance with applicable confidentiality requirements.
• Access to Records:
  Parents or legal guardians generally have the right to access a minor’s dental and health records, unless restricted by law.
• School and Public Health Requirements:
  We may disclose necessary information to comply with Oklahoma public health reporting requirements or school-related dental health documentation, when applicable.
• Retention of Records:
  Patient records are maintained in accordance with Oklahoma record retention laws and professional standards for dental practices.

8. Your Rights and Choices

You may contact us to:

• Request access to your personal information
• Update or correct your information
• Request deletion where legally permitted
• You may also opt out of certain analytics tracking tools

9. Updates to This Policy

We may update this Privacy Policy periodically to reflect changes in legal requirements or business practices. Updates will be posted here with a revised effective date.

Additional Information

This online Privacy Policy is intended to provide a general overview. Patients will also receive a more detailed Notice of Privacy Practices as required under HIPAA, which further explains how medical information may be used and disclosed.